A Guide to Conducting Effective One-on-One Meetings
By: John Mark P. Demate
Set a clear agenda Listen actively and empathetically Provide constructive criticism Check on the progress of action items. Create a safe space for open dialogue
Set a clear agenda beforehand
An agenda helps keep the meeting focused and ensures all important topics are covered. It also allows both parties to prepare and maximize the allotted meeting time.
Listen actively and empathetically
Show genuine interest in your colleague’s input and concerns to build rapport and trust. Active listening fosters a supportive environment where open communication can thrive.
Provide constructive feedback
Offer specific, actionable feedback to help your colleague improve and grow. Frame your feedback positively and focus on solutions rather than just pointing out problems.
Check on the progress of action items
Ensure that agreed-upon tasks are completed, and progress is tracked. Regular follow-ups demonstrate accountability and help maintain momentum.
Create a safe space for open dialogue
Encourage honest communication by being approachable and non-judgemental. A safe space allows for candid discussions and fosters a culture of continuous improvement.